Hotel Accounting Services in Ashford, Surrey
We're an ACCA-qualified accountancy practice based in Ashford, ten minutes from Heathrow, working with hotels, guest houses and serviced apartments across Surrey and West London. Fixed monthly fees, multi-rate VAT done properly, and management accounts you can actually run a property on.
Accountants who know the Ashford and Heathrow hotel market
Running a hotel in this part of Surrey is a specific business. Your occupancy is driven by Heathrow traffic, airline crew contracts, corporate stays around Staines and Sunbury, and weekend leisure demand that behaves nothing like the weekday pattern. Your VAT position is messy because you're selling rooms, breakfast, bar drinks and function rooms under different treatments. And your payroll swings with the seasons and with agency cover.
Most general practice accountants file your accounts nine months after year end and call it a service. That's fine if you sell widgets. It's useless if you're trying to decide in October whether you can afford to refurbish twelve rooms in January.
We're at 3 Hayley Court, Lodge Way, Ashford, TW15 3AH. You can drive to us. You can also just ring the direct line and get an answer the same day, which is what most of our clients actually do.
Our office is in Ashford, minutes from the M25 J13 and Heathrow. Meet us in person when it matters, work remotely the rest of the time.
We don't do a bit of everything. Hotels, guest houses, serviced accommodation and hospitality property are what we work on daily.
Every VAT return, payroll run and set of accounts is reviewed and signed off by a UK ACCA-qualified accountant before it goes anywhere.
Who we look after
Targeted management accounting, payroll, and tax compliance tailored to hospitality operators and multi-site owners.
Independent hotels across Spelthorne, Runnymede and Elmbridge
Heathrow airport hotels and airline crew accommodation
Guest houses and B&Bs in Ashford, Staines-upon-Thames, Sunbury and Shepperton
Serviced apartment operators and aparthotels
Pubs with rooms and small hotel groups
Wedding and events venues with accommodation
Hotel property owners running service charge accounts across multi-let sites
If you're a single site owner doing thirty rooms, or a group running four properties across the M25 corridor, both work. The pricing below reflects the difference.
What we do for hotels
Fixed monthly packages covering everything a hotel needs, from daily bookkeeping to board-level advisory.
Split rate setups, MTD quarterly returns, and F&B compliance.
This is where most hotels lose money. Accommodation is standard rated. Hot food and drink served on the premises is standard rated. Alcohol is standard rated. Certain cold takeaway items are zero rated. Get the split wrong across a busy F&B operation and you're either overpaying HMRC every quarter or building up an error that surfaces during an enquiry. We set the treatment up correctly at the till and the PMS, then file quarterly under Making Tax Digital.
Live bank feeds, PMS & EPOS integration, and OTA reconciliation.
Live bank feeds, PMS and EPOS integration, OTA commission reconciliation, supplier invoice matching. Booking.com and Expedia payouts arrive net of commission, and a surprising number of hotels never reconcile the gross figure. We do.
Shift hours, seasonal staff, RTI submissions, and tronc schemes.
Variable shift hours, seasonal staff, agency cover, starters and leavers every month. RTI submitted on schedule, payslips issued automatically, pension auto-enrolment administered. We also set up and run compliant tronc schemes so service charge and tips are distributed correctly and the National Insurance treatment holds up.
RevPAR, ADR, GOPPAR, monthly P&L and departmental margins.
RevPAR, ADR, occupancy and GOPPAR, alongside your P&L and cash flow, delivered by the 10th of the following month. Departmental margin tracking so you can see whether the restaurant is actually contributing or quietly subsidised by room revenue.
Statutory accounts, CT600, director tax, and capital allowances.
Statutory accounts, Corporation Tax and the CT600, confirmation statements, Self-Assessment for directors, and a proper capital allowances review. Hotels carry a lot of qualifying fixtures and a lot of practices miss them.
6-month cash flow forecasting, funding packs, and monthly advisory.
Rolling six-month cash flow forecasting that flags a shortfall three to six months out, bank-ready funding packs for refinancing or acquisition, and a monthly call with someone who has seen the inside of a hotel P&L before.
Certified apportionments, concessions, and sinking fund allocations.
Certified, transparent apportionments for commercial tenants, concessions and mixed-use hotel property, plus sinking fund and CapEx allocation.
PMS & EPOS chart of accounts setup and catch-up bookkeeping.
PMS and EPOS chart of accounts integration, historical ledger clean-up, catch-up bookkeeping if you've fallen behind.
Ready to see exact monthly pricing for your hotel?
Tick only the services your business requires and get a fixed, predictable monthly quote in under sixty seconds.
What you actually receive
Every month you receive crisp, actionable financial deliverables prepared specifically for hotel operators. No opaque files or robotic exports, just dependable clarity.
Your transactions, reconciled and current
We connect directly to your PMS, merchant processors, and bank feeds to ensure every single night rate, OTAs commission, and kitchen invoice is accounted for.
- Bank feeds and receipts processed weekly or daily
- Every transaction categorised and reconciled against your bank statement
- Discrepancies flagged and resolved early
| Date | Description | Amount |
|---|---|---|
| 03 Aug | Booking.com payout | £4,210.00 |
| 04 Aug | Bidfood Ltd | -£612.40 |
| 05 Aug | British Gas | -£340.15 |
Filed correctly, every quarter, on time
Hospitality VAT is uniquely prone to costly errors. We isolate multi-rate food and beverage sales from accommodation VAT so you never pay a penny more than legally owed.
- Room vs food VAT rates applied correctly, the most common hotel VAT error
- Prepared, reviewed and filed with HMRC before the deadline
- Making Tax Digital compliant record keeping
Staff paid accurately, every time
From seasonal zero-hour staff to salaried kitchen leadership, we manage tronc, tip distribution compliance, pension auto-enrolment, and electronic payslips seamlessly.
- Payroll calculated and RTI submitted on schedule
- Pension auto-enrolment calculated and administered
- Payslips issued automatically, starters and leavers handled
| Role / Group | Gross | Tax & NI | Net Pay |
|---|---|---|---|
| Head Chef | £3,450.00 | £620.00 | £2,830.00 |
| Front Desk Lead | £2,100.00 | £315.00 | £1,785.00 |
| Housekeeping (8 staff) | £13,370.00 | £2,269.00 | £11,101.00 |
See your numbers before they surprise you
Hotel profitability changes with seasonality and occupancy. We supply clean monthly board-level reports that let you benchmark room yields and food margins accurately.
- Monthly P&L and cash flow by the 10th of the following month
- KPI dashboard tracking RevPAR, occupancy and GOPPAR
- Presented the way a bank or buyer wants to see it
Strategy, not just reporting
A seasoned hospitality finance partner helping you model off-peak cash reserves, secure expansion financing, and restructure debt with clear early warnings.
- Monthly CFO involvement in forecasting, funding and strategy
- Cash flow forecasts that flag a shortfall 3 to 6 months ahead
- Bank-ready business plans and funding packs
Five months' advance warning to adjust room rates, delay capital expenditure, or draw on agreed credit facilities.
Ready to see these reports for your hotel?
Fixed monthly packages with no onboarding surprises or hidden hourly fees.
Packages Built for UK Hotels
All prices exclude VAT. Final pricing is confirmed once we've looked at your room count and transaction volume, but these are real numbers and we don't move them around after you sign.
- Monthly bookkeeping
- Quarterly VAT return, single rate
- Standard payroll processing
- Annual accounts, CT600 and confirmation statement
- Quarterly management accounts
- Weekly bookkeeping
- Quarterly multi-rate VAT covering rooms and F&B
- Payroll plus pension auto-enrolment
- Annual accounts, Corporation Tax, Self-Assessment, confirmation statement
- Annual tax plan and review
- Monthly P&L and cash flow
- Quarterly advisory call
- Dedicated bookkeeper, daily processing
- Quarterly multi-rate VAT
- Payroll plus pension auto-enrolment
- Full annual compliance and tax planning
- KPI dashboard and board pack covering RevPAR, occupancy and GOPPAR
- Monthly CFO involvement
- Rolling cash flow forecast
- Business plan and funding pack
- Audit scoped and quoted separately
Every package includes ACCA-qualified oversight and fixed, predictable monthly pricing.
Not sure which package fits?
Open the price calculator, tick what you need, get a monthly figure in under a minute.
What you can rely on every month
Dependable, professional standards applied to hotel finance. Every Abel Accounts client is protected by clear, non-negotiable service standards.
Live bank feeds run continuously, so when you ring and ask what your cash position is, we can tell you.
VAT, payroll, management accounts and annual compliance land within two weeks of period end. Not 'as soon as we can'.
Phone and email answered the same working day by a person who knows your file. No ticket numbers.
Ready for predictable, accurate hotel accounts?
All packages include ACCA-qualified oversight and guaranteed response times.
How we work
A reliable four-step operating model built specifically for hotel and hospitality finance. Structured, verified, and always delivered on schedule.
Intake.
You send us the data through your existing bookkeeping app, or upload it. Bank feeds, invoices, receipts, payroll info.
Processing.
Our back office handles the volume. Entries, reconciliation, first-pass VAT and payroll runs.
UK review.
An ACCA-qualified reviewer in the UK checks every output before it reaches you or HMRC.
Delivery.
A finished report, filing or answer, written in plain English, on a fixed monthly schedule.
Same workflow every time. Only the output changes.
Hotel accountants serving Ashford and the surrounding area
We work with hotels and hospitality businesses across:
UK-wide coverage
We also act for hotel clients nationwide on a fully remote basis. Being local is useful, but it isn't a requirement.
Common questions from hotel owners
Clear details on pricing, VAT treatment, software integrations, and tronc setup.
Have a question about your specific property or PMS setup?
Clear, Predictable Support
Get a fixed quote for your hotel
No obligation and no hidden extras. Tell us the room count, roughly how many transactions you're processing, and what software you're on, and we'll confirm your exact monthly figure.
Direct Principal Contact
Abel Accountants
Our Guarantee to Hoteliers
- ACCA-Qualified Oversight: Direct sign-off by UK chartered accountants.
- Same-Day Response: Direct phone and email contact with your accountant.
- Hotel-Specific Expertise: Multi-rate VAT, RevPAR, and operational reporting.
Please note: All prices exclude VAT. Indicative pricing is confirmed once we understand your hotel's size and transaction complexity.
© 2026 Abel Accountants. Specialized Hotel & Property Chartered Accountancy.